- Administration of lease agreements
- Administrations of insurance contracts
- Bonds and Bank Guarantees
- Support the Credit Manager with legal file creation and maintenance
- Administration surrounding Credit Insurance and Short Term guarantees
- Franchisor credit limit maintenance and increases
- Organise and schedule appointments and meetings and ensure all meeting arrangements are in place (e.g. meeting invites; links shared with relevant stakeholders, meeting rooms booked, access to office arranged, etc.).??
- Book conference calls, boardrooms, pool cars and accommodation assist with travel arrangements for senior managers.
- Execute general administrative duties including typing, copying, binding, scanning, etc. Assist with preparation and formatting of executive presentations.
- Receive, sort, and distribute e-mail and assist with any related correspondence.
- Ensure urgent communication requests are prioritised and attended to.
- Compile accurate minutes of meetings and distribute timeously.
- Maintain resource lists for all teams.
- Develop and maintain filing systems for all relevant documentation including computer and manual filing systems.
- Support in the development and implementation of an invoice tracking system.
- Maintain up-to-date employee leave control.
- Coordinate repairs to office equipment.
- Greet and provide general support to visitors.
- Timeously resolve all administrative issues.
Qualifications
- Grade 12 certificate – (essential).
- Diploma in General Administration – (preferred).
Experience
- +2 years’ experience in an administration role with good exposure and knowledge of general administration office practices, tools and processes – (essential).
Knowledge and Skills
- Strong level of proficiency with MS?Office (Outlook, Excel, Word, PowerPoint) – (essential).???
- Experience working in a legal or complaince environment – (essential).
- Experience in a retail?or FMCG?environment – (desired).?