Old Mutual Limited Project Office Administrator

Old Mutual Limited Project Office Administrator :
Job Summary

Your time is now to be your exceptional best at Old Mutual!

Duties and Responsibilities

Personal Effectiveness

Accountable for service delivery through own efforts.

Individually accountable for managing own time, tasks, and output quality for periods of 1 day to a maximum of 3 months.

Makes increased contributions by broadening individual skills.

Collaborates effectively with others to achieve personal results.

Accepts and lives the Old Mutual company values.

Individually accountable for managing own time, tasks, and output

Builds relationships and networks with external stakeholders and potential alliances to maximize lead identification and knowledge of market trends and best practices.

Office / Project Administration

Meeting Room / MS Team Administration

Provide Administration and Financial support services competently and professionally

Assist the team with the administrative work related to the Business Unit and its Business Agility Initiatives

Responsible for managing incoming meeting room requests (when working in the office)

Responsible to schedule meeting requests via MS Teams (when working remotely)

Draft minutes for review and distribution within SLA

Responsible for scheduling workshops / conference requests etc. (when working in the office or remotely)

Responsible for managing catering requirements for meetings / workshops / conferences

Diary Management:

Responsible for managing the HOD and Programme / Project Managers diary

Travel:

Arrange travel bookings as and when required·

Financial Administration:

Process of HOD and Programme / Project Managers requisitions / invoices on Oracle Fusion Cloud

Compile monthly reports including, financial reports

May be required to process adhoc finance requests

Process journals as and when required

Purchase Management Office stationery as and when required and will need to manage stock

Asset Management:

Managing maintenance of all office equipment, including logging fault requests on Cherwell and CPM

Processing of software requests as and when required

Processing of new employee laptops, network and building access requests

General:

Ensure that relevant versions of applicable documents are available at the point of use and track changes to documents are filed in MS Teams or required storage application.

Maintaining confidential records as required.

Qualifications and Experience

Requirements

Grade 12 (Matric) Relevant Qualification in Project Management or Office Administration

Agile and MS Teams knowledge and experience required

Oracle Financials knowledge and experience required

Excellent MS Office Computer skills, including Outlook, PowerPoint, Word

Process improvement experience essential

2 – 5 years of relevant experience

Excellent written and verbal communication skills

How to Apply

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