Your time is now to be your exceptional best at Old Mutual!
Job Summary
Personal Effectiveness
Accountable for service delivery through own efforts.
Individually accountable for managing own time, tasks, and output quality for periods of 1 day to a maximum of 3 months.
Makes increased contributions by broadening individual skills.
Collaborates effectively with others to achieve personal results.
Accepts and lives the Old Mutual company values.
Individually accountable for managing own time, tasks, and output
Builds relationships and networks with external stakeholders and potential alliances to maximize lead identification and knowledge of market trends and best practices.
Office / Project Administration
Meeting Room / MS Team Administration
Provide Administration and Financial support services competently and professionally
Assist the team with the administrative work related to the Business Unit and its Business Agility Initiatives
Responsible for managing incoming meeting room requests (when working in the office)
Responsible to schedule meeting requests via MS Teams (when working remotely)
Draft minutes for review and distribution within SLA
Responsible for scheduling workshops / conference requests etc. (when working in the office or remotely)
Responsible for managing catering requirements for meetings / workshops / conferences
Diary Management:
Responsible for managing the HOD and Programme / Project Managers diary
Travel:
Arrange travel bookings as and when required·
Financial Administration:
Process of HOD and Programme / Project Managers requisitions / invoices on Oracle Fusion Cloud
Compile monthly reports including, financial reports
May be required to process adhoc finance requests
Process journals as and when required
Purchase Management Office stationery as and when required and will need to manage stock
Asset Management:
Managing maintenance of all office equipment, including logging fault requests on Cherwell and CPM
Processing of software requests as and when required
Processing of new employee laptops, network and building access requests
General:
Ensure that relevant versions of applicable documents are available at the point of use and track changes to documents are filed in MS Teams or required storage application.
Maintaining confidential records as required.
Qualifications and ExperienceRequirements
Grade 12 (Matric) Relevant Qualification in Project Management or Office Administration
Agile and MS Teams knowledge and experience required
Oracle Financials knowledge and experience required
Excellent MS Office Computer skills, including Outlook, PowerPoint, Word
Process improvement experience essential
2 – 5 years of relevant experience
Excellent written and verbal communication skills
How to ApplyTo apply click on the view more information button below.
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