Shoprite Fleet Controller

Defined as the activities that either occur daily and/or frequently occur on an adhoc basis

  • Capture and maintain the group management sheet for drivers as required and ensure all documentation for drivers is filed and available for audit/inspection – including all cost center and driver name changes on FNB and Standard Bank systems

  • Update daily car schedule with changes when cars will be delivered, signed off and date signed off

  • Provide support / information / reports for drivers under investigation

  • Assist drivers with questions on the vehicles and draw reports as requested

  • Handle and ensure all Wesbank owned vehicles licenses for all divisions

  • Make use of the tracking system to identify vehicle service and maintenance details

  • Make services bookings and arrange for pool vehicles to be available

  • Arrange windscreen replacements for all divisions

  • Arrange Insurance claim numbers for accidents and collection or delivery of vehicles to required panel beaters

  • Check daily AA report for vehicles ‘break down’ log, and follow up on required actions

  • Follow up on vehicles that have been at merchants for a long time – determine what the delay is in repairing the vehicle

  • Arrange for drivers to move their vehicles to fitment centres for brakes and wipers to save costs

  • Respond to and resolve calls related to fuel card declines

  • Manage all administration related to lost, stolen and/or expired fuel card replacements

  • Prepare and administer all replacement tags

  • Do Proxy and BRN changes as required – keep worksheet updated

  • Process all transport related payments for vehicles moving between provinces

  • Process daily authorisations for vehicles - Meat Markets RSA and Africa


Monthly Tasks

  • Defined as the activities that need to be performed and reconciled monthly

  • Submit to payroll – all fines and other related deduction from salaries

  • Process all requirements for Monthly reports pertaining to Africa vehicles

  • Process monthly report for charging out of pool cars to the various divisions

  • Process monthly reports to DFM’s on high fuel and oil usage and services due

Internal Insurance

  • Manage all administration and documentation requirements for accidents 

  • Deregister all written off vehicles


Buying or Selling of Company vehicles

Divisions: Meat Markets

  • Paperwork: send the vehicle application to Wesbank for quotes on new vehicles

  • Once all the paperwork is received, send it to the division to have the asset requisition completed

  • Acquire all signatures for the asset requisition 

  • Send fully approved requisition to Wesbank to initiate the vehicle ordering process

  • Once the vehicle is ready for collection, load the fuel card and tag on the system

  • Send proxy documents to Wesbank to ensure the vehicle is loaded on correct BRN and proxy

  • Arrange for the auction house to evaluate the vehicle

  • Arrange for the auction house to collect the vehicle

  • Arrange for any branding to be removed from the vehicle

  • Cancel all cards and tags with regards to the vehicle been sold

  • Register all new Venter Trailers

  • All divisions – Place the Wesbank stickers and conduct monthly checks



• Matric (Grade 12) 



• At least 3 years working experience in Fleet Administrator or Controller role

Knowledge and Skills


•Computer Literacy (especially E-mail & Excel).


closing date: 30 November 2023
location: VariousHow To Apply

Send us available job post through contact form


Available Vacancies

  • Cleaners
  • Cashier
  • Artisans
  • Bursary
  • General Workers
  • Learnership
  • Internship
  • Apprenticeship
  • P1 AND P2
  • vacation